Office Manager :: Office Manager :: Daymark Energy Advisors

Office Manager

Daymark Energy Advisors is a successful, growing consultancy offering deep expertise in energy infrastructure, regulation, and markets to help clients navigate uncertainty and transformative change. We are looking for an exceptional individual to manage our office environment, ensuring smooth administrative and system functions across the organization.

This role focuses on office operations and administrative support to enhance the overall efficiency of our business. If you are highly organized, detail-oriented, and thrive in a fast-paced environment, we offer a rewarding opportunity to contribute to our dynamic team. Daymark Energy Advisors fosters an inclusive, collaborative, and supportive environment that promotes both professional growth and entrepreneurial thinking.

Location: Headquartered in Worcester, Massachusetts, this position requires attendance at our office. A large portion of our team is remote, as such in addition to overseeing our physical office this role will oversee the infrastructure supporting our team across multiple states and countries.

 

Responsibilities:

Office Coordination and Administration

  • Oversee day-to-day operations of the physical office, including maintaining relationships with the building management company.

  • Coordinate office supplies procurement and office equipment maintenance to ensure a well-functioning workspace.

  • Plan and organize corporate events, meetings, and team-building activities that promote a positive and inclusive work culture.

  • Maintain office organization, including record retention for corporate and Board documents.

  • Handle office communications and serve as the main point of contact for employees regarding administrative matters.

  • Assist in the recruitment process by coordinating interview schedules and organizing applicant files.

  • Participate in the reconciliation process for company credit card statements.

Consulting and Marketing Operations

  • Assist in the acquisition and tracking of Requests for Proposals (RFPs) using existing tools and methods.

  • Update and maintain marketing content, including team resumes and client engagement descriptions, ensuring all materials are up to date and accurate.

  • Assisting in the registrations and reservations of employees who are attending conferences and client meetings.

  • Coordinate with insurance brokers to provide new and renewed certificates to clients and vendors.

Light IT Management

  • Collaborate with our 3rd-party IT services provider to manage office IT support and troubleshoot technical issues.

  • Assist with onboarding new employees by setting up IT accounts, hardware, and systems access.

 

Requirements:

  • Strong organizational skills with the ability to manage multiple tasks and deadlines.

  • Detail-oriented with a proven track record of executing office tasks accurately and on time.

  • Ability to communicate clearly and professionally, both verbally and in writing, with internal teams and external contacts.

  • Proficiency in Microsoft Office tools (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat. Experience in Deltek Vantagepoint is a huge plus.

  • Ability to maintain confidentiality and manage sensitive information.

  • Understanding of IT procurement standards (i.e., matching software requirements to hardware purchases)

 

Qualifications:

  • Bachelor’s degree preferred.

  • At least three years of experience in office management, operations, or a similar administrative role.

  • Strong interpersonal skills and the ability to contribute to a positive and collaborative team environment.

 

Apply

Interested candidates, please email your resume and cover letter to humanresources@daymarkea.com. Our team is happy to connect with interested candidates to discuss this opportunity and careers at Daymark.  To reach anyone on our team, please use the “contact” button on any team member page at the link below.

 

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